GRADUATES' GUIDE

• Dear Graduand,
  
  If you intend to attend the convocation ceremony, the following instructions will be helpful as you prepare for the occasion. Wherever applicable, please advise your guests accordingly.
  
  Step 1: Check presence of your name in the relevant batch. If asterisk follows your name, online registration will not be possible. See step # 2. Make your calendar and mark the Convocation as well Rehearsal dates and time on your personal calendar. Advise your employer and plan to take time off to attend the sessions.
  
  Step 2: Clear outstanding dues (if any) towards IBA and deposit a copy of the proof with the Convocation Manager.
  
  Step 3: Identify the two persons who are likely to accompany you as Guests at the Convocation; get their particulars and scanned copies made of their NIC as these will be required to be provided to IBA at time that you register on line for the convocation.
  
  Step 4: Register online for the Convocation. Obtain a print out of the Convocation Registration Slip and present it to the Gown Counter on the Rehearsal day for obtaining your Convocation Gown. An email from the Convocation Manager on your given email address will provide the confirmation that you are registered for the convocation – if this is email is not received by you within 48 hours of your registration; please contact convocation manager.
  
  Step 5: Attend the Rehearsal Session of the convocation on the appointed date and time. Get your Convocation Registration Slip stamped at the entrance gate of the venue of the Rehearsal. Receive your Convocation Day Admit Card, Convocation Gown, Head Gear and Invitation Cards for your guests from the Convocation Gown Counter. The Academic Regalia (Gown, Headgear & Hood) shall be issued on cash payment of a Rs. 1900/ - which includes rental of Rs 400/- and refundable deposit of Rs 1500/-. Finally remember to calculate and allow for the travel time to convocation venue on final day. Get your Gown ironed and headgear fitted to your size.
  
  Step 6: Arrive at the Convocation venue at the appointed time and proceed to the designated robing room to put on your Academic Regalia (Gown, Hood & Head Gear). Check out your attire in the mirror and await formation of the procession.
  
  Dress Code
  The wearing of the Academic Regalia is compulsory for all graduates attending the convocation ceremony. The University will exclude from the ceremony any graduate who is not appropriately dressed for this formal occasion.
   

  - As it is a formal ceremony, please ensure that your attire befits the occasion.

  - All graduates are to observe the following dress code:

  - For Gentlemen: long-sleeved shirt with collar, a tie and dark-colored long pants with dress shoes

  - For Ladies: long-sleeved shirt or blouse with collar, dark-colored long pants / shalwar with court shoes

  - No casual pants/ jeans, t-shirts, polo shirts, shorts, Bermuda’s

  - No slippers, sneakers, canvas shoes, sports shoes, sandals

  - We strongly encourage you to iron your regalia for a smart and presentable look and for better effect on the photos taken on that day
  
  Note: The Academic Regalia generally look good with a white shirt/ blouse.
  Return of Academic Regalia It is recommended that the same may be returned to the Gown Vendor after the ceremony or latest by 09 December after which refund of deposit will not be possible.
  
  Graduates' Guest
  During the online registration, each graduand may invite a maximum of two guests. Names and particulars of these guests are forwarded to the special branch for security clearance. On the day of the convocation, it is mandatory that these guests carry their respective CNIC. Therefore, switching of guest invitation card to other than those whose names were provided at the the time of on line registration will not be possible.
  
  The availability of extra guest invitation is subject to the finalization of graduates’list attending the ceremony and is available on a first-come-first-serve basis.
  
  Photography
  To avoid overcrowding and disruption of the ceremonial proceedings. Guests are not allowed to move forward to take photographs of graduates during convocation. An official photographer has been engaged to take the photographs during the convocation. A photo studio will also be set up for family / individual pics if required.
  
  Parking
  The following arrangements will be in place:
  
  A. On Rehearsal Day the vehicles of all graduands will be allowed parking inside the main campus. Entry will be through Masqan gate and Gate 4 of the main campus.
  
  B. On Convocation Day the following arrangements will be in effect:
  
  (1). Self-driven Vehicles of Graduands are to be parked outside the campus in a marked parking area opposite the gate 4.
  
  (2). Chauffer driven vehicles of Graduands will be allowed to enter the main campus to drop off the graduands opposite to the Tabba Academic Block – after which the chauffer’s are to take the vehicles to the Parking Area opposite Gate 4.
  
  (3). Identical procedure as above will be followed for vehicles of invitees.