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INSTITUTE OF BUSINESS ADMINISTRATION (IBA) KARACHI Main Campus, University Road, Karachi ***** Tender Document Tender Number: IT/38/2012-13 Sealed quotations are invited from the firms having GST and Income Tax Registration numbers for the supply of following items during 2012-13.
TERMS AND CONDITIONS:
1. The rates quoted will be applicable till March 30, 2014. 2. Taxes will be deducted as per the existing FBR rules. 3. Only HP Authorized (ESP) partners can apply and supply latest HP letter of Authorization certificate with quote. 4. Attachment of bank draft/ pay order for a sum of 5% in the favor of IBA Karachi be issued from well known Banks of the total quoted amount as an earnest money with the bid is necessary. Amount will be refunded to unsuccessful bidders; however, refund to successful bidders will be made after the finalization of delivery of the said toners. 5. The firm should use their printed letterhead where firm name, telephone no. etc. must be mentioned. 6. The contract will be given to the bidder who quotes the lowest prices of the toners and also meet the desired criteria. 7. Firm should quote prices along with sales tax and indicate brand name wherever necessary. 8. The successful firms will have to supply items within fifteen days (15) after the issue of order at their own expenses or “vendor will supply the toners as and when required bases by IBA Karachi”. 9. The competent authority reserves the right to reject or approve any tender completely or partially. The reasons/ grounds for rejection of bids/ proposal will be communicated to supplier / contractors upon request. 10. If desired items are not supplied on time/or the supply are found substandard, the competent authority could not only cancel the agreement during the year completely or partially without prior intimation but the earnest money could also be confiscated and legal action could be initiated. 11. Vendor is responsible to change with new toner if any toner found faulty in any aspect without any delay. 12. Bid validity should remain valid at least 90 days. 13. An owner of more then one company can send bid of his one company. 14. Specification of items tender should be clearly mentioned in the tender. Tender received after due date or incomplete in any sense will not be entertained. HP representative along with ICT procurement department will check the quality of items at the time of delivery. The firm should provide Guarantee/Warranty for a period of one year for supply of toners. 15. An affidavit on Stamp paper properly attested by the Oath Commissioner is attached with the bid to the effect that the firm has neither been black listed, nor having any dispute with any government organization and also there is no litigation against the firm. 16. In case of failure of supplies with in stipulated time or any false statements from the bidder, IBA Karachi may forfeit/ confiscate the call deposited and the firm may be black listed. 17. Submission of any false statement/documents including concealing of any information is likely to disqualify the bidder. 18. IBA may increase or decrease the toners quantity as mention above. However the decrease in the quantity shell not be more than 50% of the maximum quantity in each category. 19. The sealed tenders envelopes, complete in all respect, should reach the undersigned latest by 20th, May, 2013 till 03.00 p.m. The same will be opened at 03.30 p.m. the same day in the presence of the bidders or their representatives. 20. The bidder should have either the principal office or a proper branch office situated in Karachi. The office as mentioned should be registered in the name of the bidder /company, and should not be sublet to or from a third party.
The bidders will strictly follow the above mentioned terms conditions and will not intervene their own.
Stamp & Signature
Manager Procurement ICT Tel: 021-99261506 - Fax: 021- 99261508 Website: www.iba.edu.pk
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