1. I am pleased to inform you that as a result of reorganization the following 27 Student Societies will be functioning at IBA in the year 2009-10.

Co-curricular	Extra-curricular	Service
Finance Club	Music Society	Community Welfare Society
Economics Club	Dramatics Society	Go-Green Society
Human Resources Club	Literary Society	Alumni Society
Entrepreneurship Society	Arts Society	Placement Society
Leadership Club	Photographic Society	Media and Publication Society
Marketing Club	Adventure Club	Iqra Society
Social Sciences Club	Outdoor Sports Society	Boys’ Hostel Society
Web Society	Indoor Sports Society	Girls’ Hostel Society
Information Systems Society	Girls Sports Society
	Public Speaking

2. The membership of these societies will be open to all IBA regular students. Enrolment will take place from August 29th to September 5th. Each student can enroll in maximum three societies. I would encourage you to make a balanced choice from the three clusters given above.

3. Each society shall set up stalls / booths at the Main Campus from August 29th to August 31st and carry out a campaign to enroll members to their societies. The current office bearers will man these booths and will highlight the aims of their societies, distribute pamphlets, make presentations, answer questions and develop the interest of the students in their societies. The membership forms will be distributed at that time and the prospective members can either fill in the forms at the spot or submit to their respective program offices by September 5.

5. The elections of the office bearers will be held after the membership is closed, but before September 12, 2009 to minimize disruption to academic work and initiate timely planning for the societies work. The elections will be open to all those enrolled members of each society. Any regular student of IBA with CGPA of above 2.5 and no deficiency and one year standing in BBA program can contest the elections of the society. MBA first and second year students are eligible to contest. Closing date for submission of nomination papers to the Patron would be two days before the election is due. Final list of candidates would be placed on portal/IBA Notice Boards by Registrar’s office a day before elections are due.

6. The elections of the office bearers of each society will be held under the Chairmanship of the Patron who will issue notice to all the enrolled members to attend a meeting at the date and time specified at which the prospective candidates for the positions of the office bearers will make presentations about their own business plans of the society to the entire membership. At the end of these presentations the members will cast their votes and elect the office bearers at that meeting. The elections will be held through secret ballot and the results will be announced in presence of the members at the same meeting. The tenure of the office bearers will be for one year.

7. Student office bearers will be primarily responsible for planning, organizing and managing all the events of their societies. Patrons will advise, guide and counsel them and will have the authority to ensure that all financial controls are observed and no financial irregularity takes place in the affairs of the society. In case the Patron feels that any event proposed by the office bearers may tarnish the image of IBA or create security problems he / she will bring this to the notice of the Dean / Director.

8. The Executive Council of each society will prepare their annual work plan and the budget associated with it under the guidance of the Patron. Each society, at the time of submission of the budget, should indicate (a) the estimated amount to be generated through sponsorship and (b) the amount needed from IBA. General Manager Finance will act as the financial advisor to all the ISC and all the societies and will advise and guide them in their financial matters according to the procedures laid out. He will get the expenses audited the same year. The list of faculty members serving as the Patrons is attached at Annex I.

9. Each society is expected to organize at least one mega event. Examples are a play, music concert, a conference, art exhibition, annual sports day, a literary magazine, a debating competition, a mock U.N. session, a newsletter, etc. of such high quality that they attract people from outside IBA. Each society will prepare a calendar of event (CoE) for the whole year that will be submitted to the ISC which will ensure that there is no overlap or duplication. Joint events by different societies would be encouraged and promoted. The CoE will be displayed on the IBA portal and also at all electronic boards, notice boards, newsleters and other prominent places in both the campuses, Boys’ hostel and Girls’ hostel.

10. I expect all the students to use these societies to nurture, develop and display their talent rather than a CV enhancing phenomenon. Tomorrow’s business leaders would be those who have well rounded personalities with wider interest in sports, culture, community service, etc. I want your stay at IBA to instill the values, hone the skills, acquire the competencies and display your cultural and sports powers.